Two major trends driving the adoption of enterprise file sync and sharing -Solutions. First, the enterprise mobility. From 2013, 61 percent of information workers work outside the office [1], and the number of teleworkers by almost two-thirds increase over the next five years. Second, the proliferation of personal devices and / or BYOD programs in companies. These two trends have driven many employees use consumer cloud sharing services to do their job. This is problematic because corporate IT has no visibility or control over these accounts. For security, compliance and policy requirements to meet, companies are looking for enterprise-class options for this critical ability to take over. The question most business owners and managers information technology battle is how to determine what key features they should look for their complex requirements in an enterprise file sync and sharing service and one meets service and keep their critical business data safe.
Let's start with the basics!
1). What is Enterprise File Sync and sharing? Enterprise File Sync and sharing (EFSS) refers on a number of on-site and / or cloud-based features that enable individuals, synchronize, store and share documents, photos, videos and files multiple devices (PCs, Macs, smartphones and tablets). File sharing can be within the organization, with partners, customers and other 3 rd parties. File Sync and sharing is an abbreviation of files between multiple users and devices to share, and to preserve the synchronization of shared files file integrity.
There are consumer-style, enterprise-class file sync and sharing services. Most consumer-style services are free, offer file synchronization, sharing and access with limited file sizes. Most do not have asked the ability to access offer on-premise data, lack of security and management features that IT managers.
companies roll out enterprise-class file sync and sharing services, because everyone needs to share, synchronize, store and secure data on any device, anywhere. designed and developed for companies an enterprise-class service deployment for users ensuring IT control and data security while employees with a consumer-like experience they will love. If IT does not occur in and provide an authorized enterprise-class
File Sync and sharing service, choose employees to use their own file-sharing services, consumer-style offer functions and company information leakage risk. and privacy breaches
In fact, unmonitored entry of file-sharing applications has risen at amazing rates; according to the Enterprise Strategy Group report, a large majority (70 percent) of organizations know or their employees suggest that use personal online file-sharing accounts, without formal approval IT [2]. Organizations need enterprise-class file sync and sharing services provide to secure their corporate data assets.
2). What challenges IT managers face today ... and how can a company file sync and sharing service to help them meet these challenges?
- BYOD, Workshifting, a growing global workforce and 3rd party networks driving demand for instant access to (synchronized) data offline productivity and seamless cooperation from everywhere . Functional departments and teams in the choice of consumer services style investing to meet their mobility needs, enterprise data fragmentation caused by various online services, coupled with inconsistent security policies and user experience. Regarding an enterprise-wide IT authorized, enterprise-class file sync and sharing service the opportunity will offer to share, synchronize, store and secure data on any device, anywhere.
- End users turn to unsafe consumer-style tools , because they are easy to use and do not require VPN. Many IT teams resort to extreme measures, either by the use of these services to block unsecure and affect user productivity, or allowing their use and to compromise security. In addition, consumer-style Services file sync and share typically lack the ability to support the employees on-the-go and do not enhance mobile productivity. Enterprise File Sync and Share services provide important functions such as in mobile content editor built, the ability to integrate with a complete Enterprise Mobility Management (EMM) solution and the ability to connect to any Enterprise Content Management (ECM) system.
- IT is not retained in a position to control how sensitive data is accessed, stored and shared - IT teams today want to ensure control and visibility data. an enterprise file sync and sharing service deployment allows it to acquire IT control again. It will know again how the data is accessed, stored, and shared both within and outside the organization. In addition, there is also the IT teams are helping stringent security compliance requirements to enable them to protect your IT investment, infrastructure and workflows, existing, all while a rich user experience provides to ensure a good introduction.
3). What organizational benefits of an enterprise file sync and sharing solution offer
- The ability to mobilize all enterprise data - An organization can mobilize corporate data wherever they stored, or outside the building or in existing data platforms such as network shares and SharePoint or an ECM system. always with a "- - would allow additional functions to retrieve data organizations in personal cloud services like Dropbox, Google Drive, etc.
- improves collaboration, data sharing and productivity on "read-write access to data on all devices synchronized
- It enables the secure management and control of -., how the data is accessed, stored and exchanged. Meets enterprise data security and compliance standards through a secure service, the flexibility to store data or outside the building offers, or both
- happier users -. empower users instant access to data in sync across all your devices (desktop PCs and Macs and mobile devices).
4). ? What key features should in any enterprise-class file sync and sharing solution
- built for mobile users An enterprise file sharing and sync services be included - give users true enterprise-class data services in all corporate and personal mobile devices, while it needs to give the entire control. Users can access and synchronize securely share files with people from any device, both inside and outside the organization for easy collaboration and increase productivity. Offline access keeps productivity even when on-the-go
- Flexible options for storing data associated with the work, what you already have -. You should be able to decide where your data is stored - on premises, to meet in the cloud or a combination of both your needs for data ownership, compliance, performance and cost. The service should also work with, what you have today. There is no need, all your company data to migrate to the cloud
- existing Mobilize network shares, SharePoint or other ECM system -. provide instant mobile access to data on existing network file drives and SharePoint - which are not generally accessible outside the corporate network or on mobile devices. The service should develop any IT or partner organization connectors at each enterprise content management (ECM) system so that the data types expand user access on the go and manage this can
- Secure Enterprise File Management. - Advanced security features such as remote wipe, device lock, password protection, white / black listings and data expiration policies, you can determine exactly how confidential data is stored, retrieved and shared. Track and log activity in real time and create to meet compliance requirements, customized reports. The ability to hold data encryption key property if Microsoft Azure with
- integration of mobile applications, desktops, data and services in your mobile office -. data is an important part of the mobile workstation. Without access to the data, you can not get your work. A file-sharing service that is optimized and integrated with other major mobile workstation technology for virtual desktop environments also critical. For example, allows Citrix Share File for seamless transitions from physical to virtual desktops and future OS migrations and enables IT future-proof their investment.
5). If Enterprise File Sync and sharing services closely with Enterprise Mobility Management (EMM)?
Yes integrate, they should-with love a uniform user experience people. Most businesses file sync and sharing services (EFSS) do not integrate seamlessly with EMM solutions. This EFSS products usually require the purchase of additional tools and services and integration development. Citrix has a differentiated capability end user computing challenges of integrated solutions to address covering mobile desktops, applications and data. Citrix Share File was wrapped one of the first EFSS tools in an EMM solution.
Citrix XenMobile Enterprise Edition Share File Enterprise contains allow to synchronize, share, open and edit data in corporate applications on any device they use, while IT maintains security and control humans.
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[1] Source: Forrester Research, Inc. Business Technographics application and Collaboration Staff Survey, Q4 2013
[2] ESG Research Brief, Online File Sharing and Collaboration: Security challenges and requirements August 2012
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